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       March 20, 2015:  New Law on Adoptions Finalized Between January 1, 1964 – September 18, 1996

      A short film was created with input from staff at the Office of Vital Statistics to explain the process; you may view this film at http://youtu.be/84OVyrw4jUc .    

      Below are the forms available to be submitted by the adoptee:

      • Application for Adoption File (HEA 3011) - This form allows for anyone whose birth occurred in the State of Ohio and was adopted to obtain their adoption file located at ODH. This form must be notarized and submitted with two forms of identification and the fee of $20.  An adoption file usually contains the original birth certificate and a court order decree of the adoption. It may also include biological parent release forms and/or biological sibling release forms that were submitted to ODH before March 20, 2014 and some of the contents located in the "Birth Parent Information Packet". The biological parent and/or sibling release forms and birth parent information packet are not required before the adoption file can be released. 
      • Authorization of Release of Adopted Name (HEA 3036) - This form grants permission for ODH to release the adoptive name to the biological parents or siblings of the adopted person upon their request. This form must be notarized and submitted with two form of identification.
      • Rescission of Authorization of Release of Adopted Name (HEA 3037) - An adoptee may rescind an Authorization of Release of Adopted Name form, by completing this rescission form. By rescinding the Authorization of Release of Adopted Name form the biological parents or siblings will not be able to obtain the adoptive name of the adopted person upon their request. This form must be notarized and returned with two forms of identification.

      Below is the form available to be submitted by a lineal descendant of an adoptee:

      • Application for Adoption File (HEA 3011) – This form allows for a lineal descendant of an adoptee as described above to obtain the contents located in the adoption file at ODH. This form must be notarized and submitted with two forms of identification and the fee of $20. Please note: One form of identification should show linkage to the adopted person.

      INFORMATION FOR BIRTH PARENTS  

      Starting now the biological parents can complete and submit a Birth Parent Information Packet which contains: a Contact Preference Form, Social/Medical History Form and an Application for the Release of the Adopted Name. Below you will find detailed information as to the purpose of each form.  

      • The Contact Preference Form will allow the biological parent to state how they would like to be contacted if the adoption file is released. They can choose direct contact, contact through an intermediary or no contact at all. This form is advisory only and not enforceable. It does not ensure that contact will or will not be made. The Social/Medical History Form is not required with this form, but is urged to be completed.
      • The Social and Medical History Form will allow the biological parents to update any social and medical information they wish for the adoptee or any lineal descendants to be aware of.
      • The Application for Release of Adopted Name form will allow the adopted child's name to be released to the biological parents in the event that an adopted child has submitted an Authorization of Release of Adopted Name form (HEA 3036).

      Please click here to obtain the Birth Parent Information Packet which includes instructions on completing the forms.

      *** Any prior releases submitted before March 20, 2014, by the Birth Parent or Biological Sibling will be merged into the adoption file. The biological parent and/or sibling release forms are not required before the adoption file can be opened. ODH cannot add other types of correspondence, such as letters or photos, to the sealed adoption file. Any additional materials will be returned to the sender.***

      *** The law provided that the Biological Parent of an adoptee could submit a Redaction Form in the event they did not want their name released with the adoptee’s original birth certificate. This form was effective until March 19, 2015 and will no longer be accepted. ***

      INFORMATION FOR BIOLOGICAL SIBLINGS

      Biological Siblings of adoptees can complete the Application for Release of Adopted Name (HEA 3039). This will allow the adopted child’s name to be released in the event that an adopted child has submitted an Authorization for Release of Adopted Name. The form must be submitted with two pieces of identification with one showing linkage to the adopted person.

      The requesting adoptee must be at least 18 years old. The adult lineal descendants (lineal descendants are described as children and grandchildren of the adoptee) of the adoptee may also submit an application for a copy of the adoption file.

      An adoption file usually contains the original birth certificate and a court order decree of the adoption. It may also include biological parent release forms and/or biological sibling release forms that were submitted to ODH before March 20, 2014 and any of the contents located in the current "Birth Parent Information Packet".

      The biological parent and/or sibling release forms and birth parent information packet are not required before the adoption file can be released.

      Should you have a question about these forms or this topic, please call the Office of Vital Statistics customer service team at (614) 466-2531.

      Should you have general questions regarding the adoption process in Ohio, feel free to contact the following private organizations:

      Please visit:  www.odh.ohio.gov/vitalstatistics/legalinfo/adoption.aspx 

      Adoption Network Cleveland: www.AdoptionNetwork.org

      Ohio Birthparent Group: www.ohiobirthparents.org

       

      Types of Adoption

      Agency Adoption Requirements

      Adult Adoption

      Step Parent Adoption Requirements 

      Recognition of Foreign Adoption

      Application for Registration of Foreign Birth Record

       

        STANDARD PROBATE ADOPTION FORMS
      18.0 Petition for Adoption of Minor
      18.1 Judgment Entry Setting Hearing and Ordering Notice
      18.2 Notice of Hearing on Petition for Adoption
      18.3 Consent to Adoption
      18.4 Judgment Entry Finding Consent Not Required
      18.5 Interlocutory Order of Adoption
      18.6 Final Decree of Adoption (After Interlocutory Order)
      18.7 Final Decree of Adoption (Without Interlocutory Order)
      18.8 Adoption Certificate for Parents
      18.9 Petitioner's Account
      19.0 Petition for Adoption of Adult
      19.1 Final Order of Adoption of Adult
      19.2 Petition to Recognize Foreign Adoption
      19.3 Order for Ohio Birth Record for Foreign Born Child
         
        LOCAL ADOPTION FORMS
       M.C. 3.0 Petition for Release of Identifying Information
       M.C. 3.1 Application for Appointment of Assessor
       M.C. 3.2

      Judgment Entry Appointing Assessor

           
        Vital Statistic Forms
       

      HEA 2757 Vital Statistics Certificate of Adoption

       

      HEA 2709 Application for Certified Copies of Birth Certificate 

       

      Release of Adoption Records: www.odh.ohio.gov/vitalstatistics/legalinfo/adoption.aspx

         
        Application for Search of Ohio Putative Father Registry

       
      Frequently Asked Questions

       Who may adopt?

        A husband and wife jointly;

      1. Step-parent; or
      2. Single Adult

      Who may be adopted?

      1. Minor child; or
      2. An adult.

      What are the types of adoption?

      • Agency.
        When an agency licensed by the State of Ohio originates the adoption process, Probate Court involvement is limited to the final stages of the adoption. The agency approves the placement, conducts the home study, and recommends the adoption to the Court. Adoption agencies have trained, professional staff, and use legal counsel to insure that adoptions are legally, effectively, and efficiently handled.
         
      • Independent Adoption.
        In this instance, a licensed adoption agency is not involved. It is generally handled by a private attorney working directly with the Court. On occasion, the child may be related to persons seeking to adopt, such as a grandchild, niece, nephew, etc. At other times, there is no relationship between the child to be adopted and the petitioners.
      • Step-parent. 
        The person seeking to adopt is either a step-father or step-mother. The parent whose right is being terminated must consent, unless his or her consent is not required.
                          
      • Interstate Adoptions.
        Where a child is born in one state and the adopting parents are residents of another state, both States' Departments of Human Services must be involved through the Interstate Compact. The Probate Court will supervise these proceedings.  
         
      • Foreign Adoptions. 
        If an Ohio family adopts a child born in another country, the adoption is considered a Foreign Adoption. Such adoptions may occur in the country of birth or in Ohio. All foreign adoptions must be processed through the U. S. Department of Immigration and Naturalization.                                     
         
      • Re-finalization.
        Some foreign adoptions may be appropriate for a less cumbersome process of re-finalization.
      • Adult Adoption.  An adult may be adopted in the following instances:
        • An Adult who is totally and permanently disabled;
           
        • An Adult who is determined to be mentally retarded as defined by O.R.C. 5103.01;or
        • An Adult who established a child-foster parent or child-stepparent relationship with the petitioner as a minor.
           

      Who must consent?
      The parents of the minor child to be adopted, a minor over the age of 12 years and an adult adoptee must consent to adoption. However, under certain circumstances, the consent of either or both natural parents may be waived. Therefore, questions concerning consent should be directed to an agency or attorney.

      What are the rights of an unwed father?

      An unwed father, known as a putative father, may preserve his rights to consent to adoption of a child born after January 1, 1997, by registering with the Ohio Department of Human Services, Putative Father Registry. That Registration must occur either prior to birth, or not later than thirty days after birth. To determine the rights of a putative father prior to January 1, 1997, you must contact a licensed agency or attorney. See the section A Where can I obtain information about adoptions?@ which follows for the address of the Putative Father Registry.

      What is an open adoption?

      As an alternative to a traditional closed adoption where identities are not disclosed, an open adoption may occur when both the natural and adopting parents, prior to the adoption, voluntarily disclose their identities to each other. Open adoption law applies only to non-relative adoptions and may involve a non-binding agreement for contact between the adopted child and the natural parent(s). However, all parental control of the adopted child remains with the adopting parents. For more information on open adoptions, contact an agency or attorney.

      Where should I file for adoption?
      Since the Probate Court has exclusive jurisdiction over Adoptions, you are required to file in the Probate Court of the County where any one of the following apply:1. The Agency having custody of the child is located.2. The child was born.3. The person or persons seeking to adopt reside.4. The county of residence for a petitioner stationed elsewhere because of Military Service.5. In an independent placement, where the natural parent resides.

      Is a Home Study necessary?
      Yes. Regardless of the type of adoption, a home study is required as part of the assessment process. An individual known as an assessor, who is qualified and trained for the task, will complete the home study.

      Must I have an Attorney?
      Yes, only an attorney or agency may arrange an adoption.

      Are accountings for fees and costs required?
      Yes. Every adoption requires that a preliminary estimate of accounting be filed with the probate court and at the same time as the petition for adoption is filed. Additionally, a final accounting must be filed not later than ten (10) days before the final hearing upon every adoption and the petition to recognize a foreign decree of adoption.

      Only certain costs and expenses are allowed under Ohio law and by the local rules of court. Therefore, every petitioner is urged to work closely with their legal counsel.

      Must I appear in Court?
      Yes, whether adopting through an agency, or independently. The person adopting and the child or children sought to be adopted must appear before the Probate Court for the final hearing. In certain circumstances, other appearances may be required. Exceptions can only be granted by the Court and only upon a showing of good cause.

      Access to Adoption files?  Petition for Release of Identifying Information
      Adoption files are confidential and closed to the public. Nevertheless, the adoptee or adopting parents may obtain the following information by filing a petition for the release of such information with the appropriate probate court.
      1. Medical Information:
      Generally, all adoption records are open for the purpose of obtaining the medical background of biological parents. The court or agency involved in the adoption should be contacted for that information.

      2. Identifying Information - Biological Parents: Affidavit of Adopted Person
      For adoptions prior to 1964, copies of the original birth certificate may be obtained from the appropriate State Bureau of Vital Statistics. For adoptions finalized between 1964-1996, adoption records are closed. Identifying information may be released only if the biological parent(s), or an adult sibling, has signed a Release of Information. For adoptions finalized after 9-18-96 adoption records are considered open, unless the biological parent(s) have requested that identifying information be withheld. The individual State Bureau of Vital Statistics should be contacted.

      Is the Birth Certificate changed?
      Yes. The original birth certificate will be sealed and a new birth certificate issued. The adopting parent or parents will be reflected on the birth certificate, just as though they had been the biological parents. Adopted children born in Ohio or a foreign country, receive their new birth certificate from the Bureau of Vital Statistics, Columbus, Ohio. Children adopted in Ohio, but born in other states, obtain their new birth certificates from the Bureau of Vital Statistics in the state where they were born.

      Where can I obtain information about Adoption? 

      1. County Offices

      The Mahoning County Probate Court
      120 Market Street, 1st Floor
      Youngstown, Ohio 44503
      Phone: (330) 740-2311.
      www.mcprobate@mahoningcountyoh.gov

      The Mahoning County Children Services Board
      222 W. Federal St., 4th Floor
      Youngstown, Ohio 44503

      Phone: (330) 941-8888.

      2. Private Agencies

      Local Bar Association (for referral to attorney who specializes in adoption law), Agencies licensed by or through the State of Ohio. (Consult telephone directory).

      3. State Agencies

      Bureau of Vital Statistics Ohio Department of Health
      35 E. Chestnut St., 6th Floor
      P. 0. Box 15098
      Columbus, OH 43215-0098

      Phone: 614-644-5635

      Phone: 1-888-313-3100

      Ohio Department of Human Services
      30 E. Broad Street, Floor 31
      Columbus, OH 43266-0423

      Phone: (614) 466-8207 

      Ohio Putative Father Registry
      30 E. Broad Street, Floor 31
      Columbus, OH 43266-0423

       


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