COVID-19 Office Hours

EMA Press Conference - Wednesday, March 23, 2020, 3:00pm

Mahoning County Emergency Management Agency

COVID-19 Pandemic

Personal Protective Equipment (PPE)

The Mahoning County EMA is activating the Emergency Operations Center on a limited capacity to maintain social distancing recommendations.  The Activation is in response to first responder personal protective equipment (PPE)

During the Governor’s daily press conference Dr. Amy Acton has encouraged any institution(s) and/or medical facilities that have halted operations during this crisis and are willing to donate PPE to contact the local EMA.  

Mahoning County has established the following email address and phone number if anyone would like to donate PPE.

DonatePPE@mahoningcountyoh.gov

Or call 330-599-5351


UPDATE June 25 8:00 a.m.

MAHONING COUNTY BOARD OF COMMISSIONERS

 

COVID-19 PUBLIC HEALTH CRISIS

TEMPORARY CHANGES IN ACCESS TO COUNTY SERVICES

 (Please note that this is a fluid document that changes per Federal, State and Local Guidelines)


Subsequent to Governor DeWine’s executive order to close all bars and restaurants as well as recommendations made by the White House, CDC and local Public Health Officials, the Board of Mahoning County Commissioners are issuing a public notice of temporary changes to public access to County Government services.  These temporary changes are being made in an attempt to address the current COVID-19 public health crisis wherein an aggressive response is necessary to control the spread of the virus.  Closures and limitations in public access to County services are based on what are considered essential services.  The care and safety of the public and our employees is of our utmost concern as well as the rights of all individuals subject to County Court authority. 

The following is the most updated information regarding access to County offices and related services.  Updates to this information may be necessary as changes in our situation develop.  While most of our offices remain open to the public for now, we ask that in the best interests of the community, only essential business with the County be conducted in person and when necessary, physical proximity and personal hygiene recommendations be followed. 

The Mahoning County Commissioners, in response to the COVID-19 pandemic, issued a directive that effective May 18, 2020 all county employees and the public are required to wear face coverings when working or conducting business in all county buildings.  The directive includes that all people entering the Mahoning County Courthouse will have their temperatures taken at the courthouse door, and state guidelines for social distancing will be followed. Thank you for your cooperation and compliance with regard to these measures implemented for the safety of the public.

I. MAHONING COUNTY COURTHOUSE – is open.  Access will be scrutinized by security with health screening being utilized upon entry and Court ordered permissions being applied. 

  • COMMISSIONERS’ PUBLIC HEARINGS – Will not be open to the public and the Board will not be able to take public comments. The Meeting will be open to the Media with mandatory social distancing guidelines to be followed and masks required.

    •Any individual wishing to listen in on the meeting can do so online via Zoom or Audio by calling 1-929-205-6099 and use Meeting ID: 956 113 0027# #. Passcode 202122 (Webex is no longer used for teleconferencing).

    •A video of the Board Meeting will be posted after the meeting on the Mahoning County Website (www.mahoningcountyoh.gov).
  • AUDITOR’S OFFICE

Due to the recent increase in Covid-19 cases, the Auditor’s Office will have limited physical access for the public beginning Monday, November 16, 2020.

The public is invited to utilize the drop-off facilities in the hall outside of the Auditor’s Office in the Courthouse. Documents presented for processing will be collected throughout the day.  The Auditor’s Staff will be present for processing and responding to telephone calls. Please contact the office by calling 330-740-2010. 

In-person assistance can be arranged by appointment, again by calling 330-740-2010.

Real Estate Procedures: 

  • Complete Property Transfer Instructions and Deed Requirements can be found on the Auditor’s webpage as well as the drop-off table outside of the Auditor’s Office. All property record information is available on the Auditor’s page at www.mahoningcountyoh.gov/.
  • Individuals/Public utilize the Deed Drop-off tray.
  • In an effort to reduce traffic in the Public Counter Area, Title Agencies / Attorneys should continue to use the Deed Drop-off tray outside of the Auditor’s Office for all property/deed transfers.
  • Deeds will be transferred Monday through Friday.
  • Deeds dropped off by 3:00 p.m. will be transferred the same day.
  • Any deed dropped off after 3:00 p.m. can be picked up the next day.
  • All deeds that are dropped off must include checks and completed forms.  Always include a contact name and phone number. A separate check is required for each document.
  • If deeds are not prepared correctly or if forms are not completed and payment is not included, the deed(s) will be placed in the Deed Pick-Up rack to be corrected.
  • For more efficient service, place your documents in a folder or envelope and they will be returned to you the same way. 
  • For questions, please contact the Auditor’s Office at (330)740-2010.  If no one answers, please leave a message and your call will be returned as soon as possible.

The GIS/Tax Map department of the Auditor’s Office will continue to be closed to the public.  Baskets to drop off documents for processing will be provided in the 1st floor lobby of the administration building located on a table before security. Email submittals will not be accepted. The GIS/Tax Map department can be contacted by calling 330-740-2455 or by email at jnewhard@mahoningcountyoh.gov or jmurphy@mahoningcountyoh.gov.

This schedule is subject to change.  Changes will be posted immediately.

  • TREASURER’S OFFICE – The office of the Treasurer of Mahoning County shall be open to full access by all members of the public effective Wednesday June 9, 2021. Our office hours are Monday through Friday 8 AM to 4:30 PM. We shall follow all CDC, State of Ohio and local health guidelines while continuing to encourage the wearing of masks and social distancing. We reserve the right to limit the number of taxpayer clients in the Treasurer’s office at any one time. It is strongly recommended taxpayers continue to make real estate tax payments online, by mail with check or money order, or by phone as has been the case throughout the COVID-19 pandemic. The use of payment by cash is discouraged. We ask you limit your in-person visits to our office and continue to make appointments to discuss specific issues whenever possible.
    The phone number for the Treasurer’s office is 330-740-2460. Please leave a message if we do not answer and you will receive a return call.
    We are committed to our taxpayers and customers. We appreciate your understanding as we have conducted ourselves in the most efficient manner possible to protect our customers and employees under the difficult circumstances we are all faced with. We shall continue to strive to do so.
    Please direct any inquiries 330-740-2460 and mahoningcountyoh.gov and continue to take precautions to stay safe.
  • RECORDER’S OFFICE – The office is closed from 12:00 p.m. to 1:00 p.m. for lunch.  The issuance of veterans document ID cards has resumed.
  • PROBATE COURT – Please review the attached Judgment Entry which provides options to individuals to file documents electronically as well as attend certain hearings telephonically so that they do not need to personally appear at the court.  With these common sense options along with your understanding, normal court operations shall continue.  For individuals inquiring regarding marriage license applications and copies, Please click here.
    Due to a recent Covid-19 outbreak in the Probate Court Clerk’s Office, Judge Robert N. Rusu Jr. announces that he is closing the Court to the public effective Monday, November 16, 2020. The court will remain closed to the public, but is open for daily operations and filings until Monday, November 30, 2020 (click for information).
  • COMMON PLEAS COURT - Hours of operation Monday through Friday from 8:00 a.m. to 4:30 p.m. Effective July 20, 2020 Jury Trials will resume. JE Resumption of Jury Trials
  • DOMESTIC COURTS - Hours of operation commencing on May 26, 2020 as follows: Monday through Friday from 8:00 a.m. to 4:30 p.m.
  • CLERK OF COURTS – Public Counter is open.  However it is encouraged that e-file for civil entries be used as well as the online dockets.  Please exercise social distancing and recommended proximities when conducting necessary business.

II.  COUNTY COURTS

In order to protect the public health, to protect the health and safety of the public at large, litigants, court employees, law enforcement, attorneys and to comply with recommendations limiting the size of public gatherings and to reduce unnecessary travel, the Court hereby issues the following order immediately:

CIVIL CASES – All pending and subsequently filed civil proceedings will be continued and not reset until further notice;  The court will not act or issue orders on any civil matters until after June 1, 2020.

CRIMINAL AND TRAFFIC CASES – This Court has the authority to sua sponte continue any criminal and traffic matters pursuant to ORC Section 2945.72(G) and (H),

All Criminal and Traffic cases set for an arraignment (including probation violation arraignments), pre-trial, trial, suppression and/or preliminary hearing where the defendant is not in custody will be continued until after June 1, 2020.

All Criminal and Traffic cases set for an arraignment (including probation violation arraignments) where the defendant is in custody will proceed as scheduled but will be conducted using video or telephonic method with the defendant attending remotely from the Mahoning County Justice Center and the Court conducting an open court session with normal recording protocols being observed when possible.

All Criminal and Traffic cases set for a pre-trial, trial, suppression and/or preliminary hearing where the defendant is in custody shall be continued and reset after June 1, 2020 but before July 30, 2020. In the event that Executive Order 2020-01D expires or is cancelled prior to July 30, 2020, the court may advance and reschedule hearings to meet necessary speedy trial time requirements.

Any County Court Judge may make individual exceptions to the above protocol and may require defendants to be transferred to the court for hearings when that Judge deems it necessary for the proper administration of justice.

COMMUNITY CONTROL REPORTING REQUIREMENTS  - All defendants currently on or subsequently placed on Community Control Status will continue to report as required except that there shall be no in person reporting. Probationers shall report by calling their Probation Officer at the County Court or County Courts where they currently have reporting probation. This means of reporting will remain in effect until further notice. Payments can be made at the Courts between 8:30 a.m. and 12:30 p.m. every day, Monday through Friday.

The County Court Judges reserve the right to make individual modifications to any case or proceeding before them wherein the Judge finds that it is necessary to advance the proper  administration of justice.

Mahoning County Courts #2-5

The Mahoning County Courts #2-#5 remain open and functioning as we deal with the impacts of the COVID-19 virus. We shall follow CDC, State of Ohio and local health guidelines while continuing to encourage the wearing of masks and social distancing, if an employee or the public who has not been vaccinated. We reserve the right to limit number of persons at our courts, especially during court sessions.

  • By August 2, 2021 all four (4) Courts shall return to all in-person hearings with staggered scheduling to limit the number of persons at any given time within our courts;
  • We will continue scheduling hearings before the Judges, except prisoner cases, and the parties will be notified by the clerk of their court date with notice to be sent to the address the court has on file.
  • Video Arraignments and Initial Appearance(s) will continue with prisoners in the Mahoning County Justice Center;
  • Any prisoners who are scheduled for hearings shall be transported to the courts;
  • Jury trials may resume and will be determined by each individual court.

All of the County Courts arraignment session(s) for prisoners will remain open. But friends and family members of those prisoners are requested to stay home rather than risk their health by coming to court.

In-person reporting probation resumed as of June I, 2021, if a client is requesting not to report in person and the request is COVID related, the Probation Officer may excuse a client based on the information provided. All clients who have been given a report date to serve a jail sentence should report as ordered.

As in the practice of the Courts, we will continue to make every effort to minimize the number of prisoners in the county jail, to the extent that the safety of the community or the alleged victim, if any, is not jeopardized.

We will continue to assess the situation to determine if additional precautions will be necessary.

For Emergency matters that need immediate attention, please contact the Judge assigned to your case or the Administrative and Presiding Judge, Joseph M. Houser at (330) 726-5546. The following is the contact information for each of the County Courts:

Mahoning County Court #2
The Honorable Joseph M. Houser, Judge
8110 Market Street
Boardman, OH 44512
Main Telephone:    (330) 726-5546
Bailiff:    Jennifer Willis, ext. 6374
 Administrative Clerk: Miriam Pagan, ext. 6366

Mahoning County Court #3
The Honorable Joseph L. Schiavoni, Judge
606 E. Ohio Avenue
Sebring, OH 44672
Main Telephone:    (330) 938-9783
Interim Bailiff:    Allison Grope, ext. 6308
Administrative Clerk: Rosanne Amatore, ext. 6305

Mahoning County Court #4
The Honorable Scott D. Hunter, Judge
6000 Mahoning Avenue, Suite 222
Austintown, OH 44515
Main Telephone:    (330) 740-2001
Bailiff:    Heidi Milstead, ext. 6324
Administrative Clerk: Betsy Velazquez, ext. 6328

Mahoning County Court #5
The Honorable Molly K. Johnson, Judge
72 N. Broad Street
Canfield, OH 44406
Main Telephone:    (330) 533-3643
Bailiff:    Mara Brandenstein ext. 6381
Administrative Clerk: Rosanne Amatore, ext. 6381

Any other questions or concerns, please contact:
Colleen Ingram, Court Administrator
Telephone:    (330) 533-3643, ext. 6321
Email:    cingram@mahoningcountyoh.gov

III. MAHONING COUNTY ADMINISTRATION BUILDING – is open.  Access to be scrutinized by security with health screening questions being utilized when necessary.

  • COUNTY COMMISSIONERS’ OFFICE - The public counters in the Commissioner’s Office and Purchasing are open for necessary business only.  Please exercise social distancing and proximities when visiting.  Office staff is either staggered or working remotely from home.  
  • TAX MAP/GIS OFFICE - Starting May 11th, baskets to drop off documents for processing will be provided in the 1st floor lobby of the administration building located on a table before security. Also, email submittals will no longer be accepted. They can be contacted by calling (330)740-2455 or by email at jnewhard@mahoningcountyoh.gov or jmurphy@mahoningcountyoh.gov
  • PROSECUTOR’S OFFICE – Criminal and Civil offices are closed to the public.  Essential services and staffing have been identified and staggering of in-office personnel is being implemented in conjunction with remote and telephonic work as recommended by the State and the CDC. 

IV.  JUVENILE JUSTICE CENTER – Is primarily closed to the public with exceptions. 

a) – The lobby at the Juvenile Court is closed to the public with the exception of proceedings deemed necessary by the Court.
b) – All visitation to students detained in the Juvenile Justice Center is suspended until further notice to ensure the health and wellbeing of the students under the County’s care and control.

*FOR SPECIFIC DIRECTIVES ON COURT PROCEEDINGS AND OTHER PERTINENT INFORMATION, PLEASE SEE JOURNAL ENTRY OF 6-4-2020

V.   OAKHILL RENAISSANCE PLACE – Is open to the public.

  • JOB AND FAMILY SERVICES and CHILD SUPPORT – No public access to the lobbies and public areas.  Public Counters for JFS will be closed effective Wednesday, March 18th.  Phone applications will continue to be taken.  Genetic Testing is cancelled for 6-8 weeks.  Administrative child support hearings will be conducted telephonically until further notice.  Please call 330-740-2073 or 1-800-528-9511 on the date and time indicated on your hearing notice .  Child support payments can be made using the following methods:

a.) - mailed to: CSPC, PO Box 182372 Columbus, OH 43218

b.) - credit card/debit payments can be accessed through https://OH.SMARTCHILDSUPPORT.COM

c.) - by telephone: call the CSPC at 1-888-965-2676 and choose option 5.

  • CORONER’S OFFICE – Office is open for necessary public safety matters.  Please call with questions.
  • TITLE DEPARTMENT
  • Mahoning County Clerk of Courts Auto Title Department will be open for public walk-ins for title work starting on August 24, 2020 with office hours 8am to 4:30pm (door locked at 4:15pm). Wearing of masks, taking of temperatures, and social distancing will be required.  As a courtesy, titling by mail and drop box will still be available (click for Titling by Mail/Drop Box Checklist).  Effective October 19, 2020 the Mahoning County Clerk of Courts will start the acceptance of passport applications Monday-Friday 8am-3:30pm.
  • BOARD OF ELECTIONS – Public counter is open.  Ohio Department of Health Director Amy Acton, M.D. signed a public health order regarding the closure of the polling locations in the state of Ohio on March 17th for preventing the spread of contagious or infectious diseases. Ohio’s Primary Election Day will be completed April 28, 2020. Please contact Mahoning County Board of Elections for additional information or check their website at https://vote.mahoningcountyoh.gov
  • VETERANS’ SERVICES – The Veterans Service Commission will re-open to the public starting Monday, March 29th at 8:00 am. All services will still be conducted via appointment by calling our office.   
  • SOLID WASTE/RECYCLING – Office is closed to the public however staff available by phone.    

VI.  MAHONING COUNTY JUSTICE CENTER – The lobby of the Justice Center is closed to the public until further notice with the exception of mandated operations.

a.) - Inmate visitation is suspended until further notice with the exception of clergy, attorneys and video visitation. 

b.) – Mission-critical contractors and visiting attorneys are permitted access but will have to submit to health screenings upon entry.

c.) – All volunteer programs are suspended indefinitely.

d.) – Records Department non-court ordered functions will be suspended until further notice. 

e.) – Conceal-carry program is open Monday - Friday 9:00 a.m. – 1:00 p.m.

As of May 17th, 2021, the Mahoning County Sheriff’s records division will be changing its hours:

  • Monday9:00 am to 1:00 pm  Walk-ins  Mahoning county residents only
  • Tuesday9:00 am to 1:00 pm  Walk-ins  Mahoning county residents only
  • Wednesday8:30 am to 2:30 pm  By appointment only
  • Thursday8:30 am to 2:30 pm  By appointment only
  •  Friday9:00 am to 1:00 pm  Walk-ins  Background checks only
  • **No concealed handgun applications on Fridays**

VII. SANITARY ENGINEER’S DEPARTMENT – The Mahoning County Sanitary Engineering Department is open from 730am-4pm Monday through Friday. If you would like to make an appointment for insured priority service please contact the department at 330 793 5514 and select 0 for the operator.

  • Sanitary sewer permits will be issued by appointment only and must be scheduled with the department between 8:30 am and 3:00 pm at 330 793 5514, ext. 8209 or ext. 8212 or 8207.
  • Payments for sewer and water are encouraged to be made online by following the directions on your bill. Please be advised mailing of payments via check have been delayed due to continued logistical issues with mail delivery.
  • It is not recommended to utilize third parties for online payments that are not affiliated with your provider as listed on your bill. In person payments are accepted during business hours of  8:30 am-3:00pm.
  • Questions concerning your sewer and or water bill may be emailed to seinfo@mahoningcountyoh.gov or call 330 793 5514, ext. 8226. 
  • Inspections for new laterals must be scheduled twenty four (24) hours in advance. Call 330 793 5514 ext. 8209, ext. 8212 or ext. 8207.
  • For any sanitary sewer related issues, backups during normal business hours of 7:30am-4:00pm please call 330 793 5514 Option 1, for after-hours assistance please call 330 758‐6641
  • General information inquiries can be e‐mailed to seinfo@mahoningcountyoh.gov
  • Any health and safety updates will appear on this website as needed.

VIII. MAHONING COUNTY ENGINEER’S DEPARTMENT – The office is closed to the public.  However, checks will be accepted through breezeway window.  Permits can be requested online. 

IX.    DOG WARDEN’S OFFICE – The department is open Monday through Friday 8:00 a.m. – 4:30 p.m. with the following restrictions.  Stray reporting and retrieval continues as well as dropping off of strays in the rear entrance.   Please call the department and make arrangements to bring the dog in and staff will come to your car to retrieve the animal.  If you have lost your dog, call the office and staff will advise how to communicate to check if your dog is in the custody of the department.  Licenses are being issued by mail only.  License applications can be found on the County Website and mailed into the department. Licenses will be mailed back to you. The Volunteer program remains suspended until May 1st, 2020 where at that time, the situation will be re-evaluated.  Adoption forms are available online and all adoption meet and greets are by appointment only with an approved application until further notice. 

X.     BUILDING INSPECTION DEPARTMENT –  

Effective June 2, 2021: Masks are not required in the building, please use caution if you are not vaccinated

  • All Transactions are by appointment only, Call 330-270-2894 to schedule a time 
  • Walk-Ins are first come - first served, if there is available openings. Scheduled appointments will take precedence 
  • Only two customers are allowed in the office at one time, please wait outside in lobby until your turn. 
  •  Please bring all required paperwork, permits and plans at time of application.   
  • Payment is cash, check or credit/debit card (In Office Only).  
  • Inspections for occupied structures: Please leave your contact information for the inspector to call you regarding the process for these types of inspections. All other inspections can be scheduled as normal.  
  • Please follow the recommendations for Ohio at www.coronavirus.ohio.gov and exercise caution in your actions. 

Please follow the recommendations for Ohio at www.coronavirus.ohio.gov and exercise caution in your actions. 

XI.     MAHONING COUNTY CHILDRENS SERVICES BOARD - The Mahoning County Children Services Building remains open to the public.  Face coverings are not required but are recommended for all persons who are not fully vaccinated.  

 XII.  BOARD OF DEVELOPMENTAL DISABILITIES -  Leonard Kirtz School is closed for three weeks. The Centre at Javit is now closed as well.  All non-essential staff in all Board departments are working remotely where possible.   All questions regarding closures or services should be directed to the DD Board office. 

XIII. MAHONING COUNTY TRAINING ASSOCIATION – Offices will be closing to the public as of Tuesday, March 17th through Sunday, April 5th.  All MCTA offices and the Mahoning and Columbiana County OhioMeansJobs (One-Stop) centers, including the Oak Hill satellite will be closed.  Staff will be on hand to answer phones and assist clients.  The public is urged to visit www.onestopohio.org for employment postings and additional resources. To apply for Unemployment Benefits online go to https://unemployment.ohio.gov/ .  

https://unemployment.ohio.gov/  or UC Phone 1-877-644-6562.

    For the general public, facilitators can provide basic services:

a)    help guide those filing unemployment online that information on the application process
b) Provide direction for claimants when completing their Hb2 requirements (resume & Career Profile)
c) Provide job search assistance
d) Direct to trainings on OhioMeansJobs.com in interviewing and computer basics
e) Remote career exploration
f) OMJ Mahoning County phone 330-965-1787 ext. 0
g) OMJ Columbiana County phone 330-420-9675
h)    Website for both counties: OhioMeansJobs.org

We are able to start or continue individualized services to customers by:

a)    Case management continues by phone to conduct monitoring, needs assessment, career consulting
b) Based on customer needs, recommend workshops on OMJ
c) Set up aptitude testing via Career Scope – we are able to see the results on our end and go over them with customers on the phone
d) Instruct people how to job search on OMJ as well as send job leads via email or mail
e) Instruct people to complete self-assessment and then suggest services based on recommendations
f)    Continue to provide supportive services to customers enrolled in training programs

Business Services will not conduct group recruitments but can continue to provide 

a)  staff-assisted job posting
b) resume searches and candidate screening
c) job description development
d)  labor market information

XIV. EMERGENCY MANAGEMENT AGENCY – Office is open to the public for necessary business.  Please contact Dennis O’Hara by phone with questions pertaining to the County’s response to COVID-19.

XV. MENTAL HEALTH AND RECOVERY BOARD  – Office is closed to the public unless otherwise authorized by the Director. Office is operational, taking calls and performing meetings telephonically.

XVI.    OHIO STATE UNIVERSITY EXTENSION OFFICE (Canfield) -  The office is closed to the public until further notice.  Employees are either working on site or teleworking from home and are available by phone or email.

XVII.    PLANNING COMMISSION OFFICE – Mahoning County Planning Commission will be to the public starting June 2, 2021.  Office Hours are 8:00 a.m. to 4 p.m.

For any questions or concerns, contact by phone (330)270-2890 or by email:
Michael P. O’Shaughnessy – Executive Director moshaughnessy@mahoningcountyoh.gov
Chrystaline Speidel – Office Manager/ Floodplain Adminstrator cspeidel@mahoningcountyoh.gov

XVIII.  SOIL AND WATER BOARD – The office is open to the public for necessary business, but with restrictions.  You must call first to let us know that you plan to stop.  Also, all precautionary measures are being taken to protect the health and safety of our visitors, staff and Board members.  You will be required to wear a mask and have your temperature taken before entering the building.  Office hours are 8:00 a.m. to 4:30 p.m.  Staff members are available to answer your questions and concerns and perform site inspections. 


Mahoning County puts the interests of our citizens and our employees above all else.  All closures and precautionary measures have been implemented in the best interests of those we serve.  We apologize for any inconvenience these measures may cause and appreciate your cooperation during this difficult time.